How to mark files in Windows 10 and use it to make file searching efficient

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While Windows 10 has integrated a powerful search into the system, especially with Cortana, which allows you to search intelligently with filters such as music, images, PDF and so on. One of the most underestimated but effective ways to search files is to use TAGS. It is a feature available under Windows for a very long time, but little used.

In this post, I will talk about how you can use tags to quickly find files that are important to you and use it with the Cortana search box to make it even better.

What are tags in Windows

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These are metadata that can be linked to files, and they are part of the properties. Windows 10 Search index properties, which allows you to search for these tags.

Why use labels? If different file types fall into different categories and projects and belong to different people, tags are useful. You can organize them in different folders, but when you insert tags, you will see them in a window.

TAG files under Windows 10

  • Select a file, right-click and open Properties.
  • Go to tab Details and search for properties Tags
  • Select the empty space next to it and it will be converted to a text field.
  • Here you can enter one or more tags. If you want to add several tags, insert a semicolon between each tag.

If you use Microsoft Office, you can add tags to Word files during saving. Open the Document Office > About tab and you will see the properties.

You can easily add tags here.

Add tags to multiple files

  • Use the CTRL key to select multiple files in the same directory.
  • Right-click > Properties > Details tab.
  • Add your labels as described above, then click OK.
  • All these tags are applied to these files.

How to search files using tags

This was the difficult part, but the search is much easier. Windows 10 indexing works almost instantly, and to search for files with added tags, simply type Cortana Search and go to Document Tag. Cortana offers a filtered search of documents as soon as you click on the search field.

Although the search result is quite fast, if you have sounds from the file with similar tags, you should use the Filter option. Here you can narrow your search results by type. It supports file types such as images, folders, emails, people, settings, videos, applications, and more.

What file formats are supported for tags

The sad thing about Windows tags is that they are limited to very few formats like images, Office documents and so on. So, if you right-click on a PDF or text file, no options to add tags are displayed. But you can use File Meta Association Manager to enable tags for unsupported files.

TIP: TagScanner allows you to quickly rename and tag music files.

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