How to Move and Rearrange Pages in Word

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Entering a document into Microsoft Word can be a power struggle, especially when it comes to the formatting and layout of the document. Various aspects of formatting a document and perfecting the layout can be considerably difficult, one of the worst being moving existing pages within a document. Word simply creates new pages as needed when you type a document, but moving existing pages around can be a bit difficult. Why is that? Well, Word does not have a native option or feature that allows users to move pages in a Word document freely and easily, at least not under normal circumstances.

But that doesn’t mean it’s impossible to move pages in a Word document – it’s perfectly possible and not too difficult. Moreover, it is possible, in one way or another, to move entire pages in all versions of Word. A Word user can move existing pages in a Word document in two different ways: either by using headings (if he or she is using Word 2010 or later), or by moving each word on the pages he or she wants to move to a new location in the document (the pages move automatically when you move their content). Here’s how you can easily move existing pages in a Word document:

Use the Navigation Pane to Rearrange Pages in Word

  • Click the View tab in the View group and select the Navigation pane check box. The navigation pane will appear on the left side of the screen.
  • Click the Browse Topics tab in the navigation pane. It looks like a long page. Your document is divided into topics in the navigation pane. If you have not assigned title styles to your document, you will only see the document and subtitles.
  • Click on the title of the section you want to move and drag it to a new position in the window. As you move through the headings in your document, a black line will appear. When you release the mouse, the title and the information it contains fall below the black line to rearrange your pages.

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Moving Pages in Word with Keyboard Copy and Paste Shortcut

If using the navigation pane is not convenient for your document type, a good old-fashioned copy and paste will suffice. And if you prefer to maneuver with your keyboard this way, here’s how to move a page.

  • Place your cursor at the very beginning of the text on the page you want to move.
  • Hold down the Shift key and press the Page Down key (Pg Dn). This will capture all the text on the screen. If you need to select more, continue to hold down the Shift key and press the Page Down key again. You can do this until you have everything.
  • Press Ctrl + X to cut the selected text.
  • Move the cursor to where you want to move the page and press Control (Ctrl) + V to paste the text you just cut in step 3.


Microsoft Office Word allows for easy word processing and editing. Not only can you enter copies according to the style guides, but you can also change the display of the document to suit your needs. The overview is very useful for rearranging pages. You can activate it at any time during editing.

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