How to Count the Number of Yes or No Entries in Excel

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For example, you have a worksheet with “Yes”, “No” or other answers and you want to count the percentage of those answers individually. Before you can count the percentage of responses, you need to know the total number of cells with “Yes”, “No” or other separate responses. In this article we will show you how to count the number of “Yes” or “No” cells in Excel.

How to Count the Number of Yes or No cells in Microsoft Excel?

Excel’s COUNTIF and COUNTA functions can be combined to determine the percentage of a particular value in a data series. This value can be text, numbers, Boolean values, or any other type of data.

The following example combines the two functions to calculate the percentage of yes/no responses in a data series.

The formula used to accomplish this task is as follows


In the example, the COUNTIF function counts how often the desired data – the answer Yes – is in the selected group of cells.

COUNTA counts the total number of cells in the same range that contain data, ignoring empty cells.

COUNTA counts the number of entries that are not “Yes” or “No” in Excel.

If you want to check the number of entries in a list using a column other than the 2 selected entries, the formula would be:

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  • <first cell> is the first cell in the input column from which you must calculate the number of repeat entries.
  • <last cell> is the first cell in the input column from which you should calculate the number of repeat entries.
  • <first entry> is the first word that repeats and is the second word that repeats.
  • In the above case, assuming that the first cell in column C is C4, the last cell is C13, the first entry is Yes and the second entry is No, the formula would become a formula :

Common Problems

A wrong value is returned for long strings.

The COUNTIF function returns incorrect results when used to match strings longer than 255 characters.

To match strings longer than 255 characters, use the CONCATENATE function or the concatenation operator &. For example =COUNTIF(A2:A5, “long string”&”another long string”).

No value is returned if you expect a value.

Make sure that the criteria argument is enclosed in quotation marks.

A COUNTIF formula gets a #VALUE! error when it refers to another spreadsheet.

This error occurs when the formula containing the function refers to cells or a range in a closed workbook and the cells are calculated. For this function to work, the other workbook must be open.

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