Microsoft announced compliance toolset for Office 365 public folders

Microsoft today announced that Office 365 will incorporate a comprehensive compliance toolset that spans the Exchange email, SharePoint and OneDrive for Business documents and Skype calls. Some users will store their confidential information in Exchange Public folders and to the request of the customers we have broaden Office 365’s compliance solution to protect the public folder data as well. Prior to this some external archiving solution were needed to meet this requirement.

Microsoft has posted in the official blog that,

Today, we are pleased to announce that the Office 365 archiving and eDiscovery toolset is being extended to include public folders. Customers can now place public folder content on hold to preserve it for legal or regulatory requirements. They can perform eDiscovery functions on public folder data, including search, preview and export. Entire public folders or specific content (based on keywords) can be preserved immutably. They can delete aged items out of public folders. And all administrative activities on public folders are fully audited. Throughout all these operations, users can continue to interact with public folder data without any change in their experience.

To perform an eDiscovery search on your public folder in Office 365, you need to specify “public source” as the source. If you select the put the public content folder on hold. Microsoft will preserve the data immutably using the model that is similar to Recoverable items architecture which you use in the regular mailboxes. A discovery holds folder is created to store the data that is easily accessible to eDiscovery searches but not accessible or editable by the end users.

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